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Essential Duties

Job duties include, but are not limited to:
Providing administrative support to Director, Assistant Directors, and professional staff with professionalism, attention to detail, tact, diplomacy, discretion, and sound judgment;
Scheduling appointments and maintaining calendars;
Coordinating and arranging travel, including travel authorizations and expense reports via Concur;
Compiling and preparing background material and agendas related to meetings, events and travel; sharing and following-up as appropriate; maintaining files;
Independently composing correspondence on a variety of topics requiring judgement, originality, and knowledge of issues involved;
Gathering information and drafting presentations, documents, communications, and other materials as directed;
Preparing data for fraternity and sorority life reporting, including academic information, community service, philanthropy, and conduct history;
Preparing financial documents such as payment requests, mileage reimbursements, and credit card reconciliations; understanding budgets and supporting stewardship of charitable contributions;
Utilizing various technology to schedule events, meetings, and activities;
Meeting with stakeholders to determine logistical needs for events and meetings;
Developing and maintaining trusted working relationships with internal and external partners;
Providing administrative support for meetings and events to include reserving space, purchasing supplies, managing invitations and RSVPs, ordering catering, technology set-up, and preparation and distribution of materials;
Providing support for front desk staff; open and close office, greet and direct visitors, answer and route phone calls, receive deliveries, validate parking, operate/troubleshoot office machines, etc.;
Operating general office equipment and technology; and
Performing other duties as assigned.

Work Hours: 8:00am-5:00pm Monday through Friday with extended hours, as needed, for evening and weekend events. Work location is primarily at the Tempe Campus; however, incumbent may be required to travel to other campuses to perform work.

Minimum Qualifications

An Associate's degree in Business Administration or related field AND three (3) years of administrative secretarial experience; OR, Bachelor's degree in Business Administration or related field AND one (1) year of administrative secretarial experience; OR, Five (5) years of administrative secretarial experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience working in a university setting in an administrative role
Experience working with and supervising diverse students and strong cultural competency
Demonstrated experience establishing and maintaining effective working relationships with students, staff, and faculty; building community partnerships; program development, coordination, and implementation; promoting university student programs and services; effective presentation and public speaking skills; supervising student staff
Demonstrated knowledge of: budgeting practices, event management, logistics, strong organizational skills, college/university student organization advising techniques; implementation and evaluation; developing and implementing student programming/activities in a higher education setting, including workshops, presentations, and events
Experience utilizing various types of technology to include Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook) and web-based data systems
Evidence of excellent written and verbal communication skills

Working Environment

Professionally represent department/program
Sit or stand for prolonged periods of time
Work collaboratively across various departments within the University as well as with diverse populations and groups
Communicate regularly with students, staff, guests, and various university stakeholders
Use computers effectively - including inputting, reviewing and retrieving information, extended periods of viewing screen, and using mouse and keyboard
Use critical thinking to make decisions and/or analyze data
Research, develop, implement and assess programs
Develop budgets and monitor expenditures
Supervise students and/or staff
Communicate effectively both orally and in writing
Walk throughout campus for meetings or events, regardless of the weather
Work collaboratively to achieve objectives
Ability to lift 25 lbs

Department Statement

The Office of Fraternity & Sorority Life serves a diverse fraternity/sorority community, consisting of more than 5,000 students and more than 75 chapters, across five governing councils within Educational Outreach and Student Services (EOSS). Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, Upward Bound and TRiO programs, Sun Devil Fitness, Student Government, Student Media, Career Services and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-###-#### or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Associated topics: accountant ii, admin support specialist, administrative, adminv, client, information technology, information technology support consultant, secretary, support, support analyst

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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